70%
Less manual work
AI automates email replies,!!! captures leads, and schedules meetings
Synqelo helps teams reply faster, capture the right lead data, and turn conversations into booked meetings - without manual back-and-forth.
Integrations
Works with the tools your team already uses
3x
Faster meeting scheduling
24/7
Response availability
Email automation
Draft for review
1:15 PM
2:34 PM
Gmail
A
Alice Martin
Meeting bookedPine Valley - availability and pricing
Good morning, I’m interested in an apartment in the Pine Valley Development. Could you send me the current price list and information about available 2- and 3-room units?
Thank you for your message. In the Pine Valley Development, 2- and 3-room apartments are currently available, starting from €120,000. I’d be happy to send the full list of units and suggest a convenient viewing time. We currently have availability on July 17 at 9:30, 11:00, and 14:00, as well as July 19 at 9:00 and 11:00.
Thank you, the offer looks very good. I would be happy to view the apartment on Friday, July 17 at 10:00. Please confirm.
Great - the meeting for Friday, July 17 at 10:00 has been added to the calendar. The invitation has been sent. See you soon!
J
James Wilson
AI draftParking inquiry
Good morning, I have a question about parking spaces. Are they available, and what is the price?
Automate your highest-value workflows
From first reply to booked meeting - in one connected workflow.
Automated email inquiry handling
Synqelo handles repetitive inbound communication and prepares consistent replies based on approved sources, rules, and your company’s communication standards.
- Handles questions about your offer, availability, pricing, timelines, and next steps in the process.
- Builds replies from approved context instead of generating generic or unreliable responses.
- Sends messages automatically or prepares a draft for team approval.
Outcome
Faster response times and more consistent communication.
Lead qualification and handling
The system turns incomplete inquiries into structured leads ready for further handling. When needed, it asks follow-up questions to collect missing information.
- Collects key details such as budget, timeline, location, scope of needs, and requirements.
- Enriches the conversation context and saves it in the client panel, with optional sync to your CRM.
- Helps distinguish general inquiries from genuine sales opportunities.
Outcome
Higher-quality leads and less manual work.
Meeting booking automation
Once a lead is qualified, the system guides the conversation toward a confirmed meeting based on calendar availability and predefined rules.
- Suggests suitable time slots based on calendar availability, inquiry type, and assignment rules.
- Handles confirmations, rescheduling, and reminder messages without involving your team.
- Adds the meeting to the calendar and passes on the full context before the conversation.
Outcome
More confirmed meetings with less operational effort.
How it works
A clear product flow that shows exactly what happens when an inquiry arrives.
01
Incoming Message
The email enters the workflow and is checked immediately.
02
Intent Recognition
Synqelo analyzes the content, intent, and business context before taking any action.
03
Decision layer
Synqelo decides whether it should respond automatically, request additional details, route the case for review, or ignore irrelevant messages.
Auto reply
Repetitive and low-risk inquiries can receive accurate replies instantly.
Human verification
Commercially sensitive, complex, or high-value conversations are routed for approval before sending.
Clarification
If key information is missing, the system asks follow-up questions to continue the workflow correctly.
Spam filtering
Unwanted outreach, promotional emails, and irrelevant messages can be automatically categorized and archived.
Out of scope
Messages outside the configured workflow can be redirected, labeled, or answered with a predefined response.
04
Lead is Captured
If the message qualifies as a lead, the contact details and context are stored in the database.
05
Meeting Proposal
When the client is interested in a meeting, Synqelo suggests available time slots.
06
Calendar Booking
Once the time is confirmed, the meeting is automatically added to the calendar.
Implementation process
A clear onboarding process that keeps delivery predictable, secure, and easy to maintain.
Structured rollout with full operational control
We launch in phases, starting with one production-ready workflow connected to your inbox, CRM, calendar, and approval logic.
First release
One priority workflow, configured and validated before wider rollout
Control model
Your team keeps approval control, business rules, and data ownership
1
Step 01
Discovery and scope
We review your inbound process, message types, priorities, and the first workflow that should be automated.
2
Step 02
Data and integration mapping
We connect the inbox, CRM, calendar, and any approved data sources so the workflow uses controlled information only.
3
Step 03
Build and testing
We configure the automation, test real scenarios, and refine handoff rules, tone, and edge cases.
4
Step 04
Go-live and iteration
The workflow goes live, we monitor early results, and improve it based on real conversations.
Plans
Clear starting points for teams that want a practical automation rollout built around email, measurable results, and a scope that can grow with the business.
Start
Best for companies that want to automate one email workflow quickly and validate value before scaling.
Implementation
from 490 €
Monthly maintenance *
from 190 €
- 1 email inbox.
- Automatic classification and drafted replies for repetitive inquiries.
- Basic lead capture from email, handoff, and simple meeting booking.
- Focused scope designed for a controlled first rollout.
Growth
Best for teams that need a more complete operational layer: multiple email inboxes, better routing, and a workflow the team can use daily.
Implementation
from 1,190 €
Monthly maintenance *
from 490 €
- Everything from Start plus up to 3 email inboxes.
- Lead qualification, routing logic, calendar booking, and CRM handoff.
- Client panel with core reporting and monthly optimization.
- Built for measurable operational impact, not just a pilot.
Custom
For larger teams that need broader integrations, multilingual email flows, and custom business logic.
Implementation
custom
Monthly maintenance *
custom
- Multi-team and multi-inbox email workflows.
- Advanced logic, deeper personalization, and broader integrations.
- Dedicated analytics, SLA-style support, and ongoing refinement.
- Built for companies treating automation as a core sales and operations layer.
Final scope and pricing are always confirmed after a short discovery call and process review.
* Monthly maintenance includes full monitoring, technical maintenance, secure hosting on our infrastructure, prompt and automation logic optimization, issue resolution, performance improvements, and ongoing support from our team. It also covers handling of up to 2,000 incoming emails per inbox per month, ensuring stable operations, fast response times, and continuous system reliability.
Start
Growth
Custom
Email accounts
1
Up to 3
Unlimited
Lead qualification
Basic
Advanced
Custom
Client dashboard
Basic
Advanced
Custom
Monthly optimization
1 review
2 reviews
Custom scope
CRM integration
—
Basic
Advanced
AI email replies
Lead collection
Meeting scheduling
Workflow templates
Human approval
—
Analytics
—
SLA support
—
—
FAQ
Clear answers to the most important questions before getting started.
What does Synqelo help with?
Synqelo helps automate incoming email handling, lead qualification, structured replies, and meeting booking so your team can respond faster and more consistently.
How does Synqelo fit into our current process?
Synqelo is designed to work alongside your existing inbox, CRM, and calendar, so it supports your current sales process instead of replacing it.
How long does implementation usually take?
The timeline depends on the scope and integrations, but a focused first workflow can usually be prepared relatively quickly and then refined after launch.
How are incoming messages handled?
Each message is analyzed, classified, and routed to the right next step. Depending on the case, Synqelo can reply automatically, collect more details, or pass the lead forward.
Can we keep human approval where needed?
Yes. You can define which messages should be handled automatically and which ones should be reviewed by your team before anything is sent.
What kind of results can we expect?
In practice, most teams see about 70% less manual email work, meetings getting booked roughly 3x faster, and 24/7 response coverage - plus higher-quality leads and more consistent replies along the way.
How does onboarding work?
We start with a short discovery call, define the first workflow, prepare the setup, test it carefully, and then launch it in a controlled way.
Is Synqelo a good fit for every business?
Synqelo is best suited for businesses that receive frequent inbound inquiries, value lead quality, and want a more structured way to manage communication.
See how Synqelo could handle your emails
Leave your details and we will present a proposal for a first practical automation.
Prefer email contact? hello@synqelo.com